APPROACH TO PRIVACY AND SPAM
Williams Colebrook respects your privacy. We have developed
our own privacy principles, which embody provided for under Hong Kong SAR law.
Williams Colebrook also complies with spam legislation, which deals with restrictions on sending emails.
Williams Colebrook may modify this policy from time to time
by publishing it on our website. We encourage you to check our website
periodically to ensure that you are aware of Williams Colebrook's current
privacy policy.
COLLECTING YOUR
INFORMATION
We collect personal information when we provide our services
to you, or a client requires us to collect information on their behalf.
Generally, if appropriate, we will tell you why we are collecting personal
information and how we plan to use it, or these things will be obvious when we
collect the information.
If you are a client, or employed by a client, we usually
collect personal information such as your business contact details, job title
or position and your expertise and interests. Where relevant, we may ask you
for other information – for example your membership of professional
associations or boards or, in rare cases, financial information. We may collect
other personal information in the course of providing services to you or
your employer, or to someone else.
If you apply for a job with us we may collect certain
information from you such as your name and contact details, information about
your working history and relevant records checks, from any recruitment
consultant and from your previous employers, universities and others who may be
able to provide information to us to assist us in our decision on whether or
not to make you an offer of employment.
We generally only collect personal information from this
website when it is provided voluntarily by you – for example, when you fill in
a form to subscribe to our publications or to register to attend a seminar.
When you visit this website or download information from it,
our Internet Service Provider (“ISP”)
makes a record of your visit and records the following information:
- your
Internet address;
- your
domain name, if applicable; and
- the
date and time of your visit to the website.
Our ISP also collects information such as the pages our
users access, the documents they download, links from other sites they follow
to reach our site, and the type of browser they use. However, this information
is anonymous and is only used for statistical and website development purposes.
We use your information to provide and market our services
to you, to enhance and develop our relationship with you and to comply with
certain laws and regulations. We may share your information with other members
of the Williams Colebrook group. This may involve sending your personal
information to offices overseas. Williams Colebrook may also disclose your
information to service providers, agents and contractors from time to time to
help us to provide and market our services to you or as otherwise required or
authorised by law.
We handle personal information relying on the employee and
related bodies corporate exemptions in privacy legislation where
those exemptions are relevant.
Williams Colebrook is bound by professional obligations of
confidentiality. We will continue to treat and
protect information we receive (including any personal information) in
accordance with these obligations.
A cookie is a small message given to your web browser by our
web server. The browser stores the message in a text file, and the message is
then sent back to the server each time the browser requests a page from the
server.
We make limited use of cookies on this website. We use
cookies to measure usage sessions accurately, and to gain a clear picture of which
areas of the sites attract traffic. We also use cookies to improve the
functionality of our website – for example, if we provide a notice or update
regarding a significant change to the law, we may use cookies to ensure that
you do not receive this notice with each page you access on our website.
When cookies are used on this site, they are used to store
information relating to your visit such as a unique identifier, or a value to
indicate whether you have seen a web page. We use session (not permanent)
cookies. They are used to distinguish your Internet browser from the thousands
of other browsers. This site will not store personal information such as email
addresses or other details in a cookie.
Most Internet browsers are set up to accept cookies. If you
do not wish to receive cookies, you may be able to change the settings of your
browser to refuse all cookies or to notify you each time a cookie is sent to
your computer, giving you the choice whether to accept it or not.
SECURITY AND STORAGE
We take appropriate technical and organisational measures to
keep your information confidential and secure in accordance with our internal
procedures covering the storage, access and disclosure of information.
Information may be kept on our information technology systems or in paper
files.
You have a right to access most personal information we hold
about you and to seek its correction. Please contact us (see below) to ask for
access to your information, or if you have a complaint concerning your information
privacy. We may deny your request in some circumstances. If we do this, we will
tell you why. Any complaint will be investigated by the firm and the outcome of
that investigation communicated to you (please allow at least 30 days for us to
do so).
ACCURACY
If you think that any information we hold about you is
inaccurate, please contact us at info [at] williamscolebrook.com and we will take
reasonable steps to ensure that it is corrected.